Online Board Room

Online board room is a meeting conducted in real time with the help of online conferencing software. The software allows participants to connect with each other through the use of a speaker and webcam so that they can see each other’s faces and hear each other. The software lets participants share their screens and www.boardroomfilm.com/how-can-board-portal-software-help-improve-corporate-governance/ work together on documents. Zoom and GoToMeeting are two of the most well-known online meeting rooms.

Unlike face-to-face meetings, virtual conferences are more difficult to keep attendees entertained. Participants must fend off the temptation to check their email or text messages, and also be distracted by pets and kids. Some board members prefer face-to-face meetings due to the difficulty to keep everyone focussed on the discussion.

Board meetings are usually important and formal, in which the Board reviews organisational performance and determines the future strategy and gives oversight to management. In some companies, the Board will hold meetings in their own dedicated boardroom, while other organizations may employ a venue that reflects the importance of the event such as an event centre or hotel. (cat3movie.org)

Utilizing board portals to hold virtual meetings can reduce the cost and complexity of governance processes. It will eliminate the need for physical board books that require a substantial expenditure in paper, binding and printing, as well as shipping costs. It can also reduce the time needed to prepare and distribute materials for boards and reduce the risk of sensitive information being exposed via email or personal file sharing systems. A good board portal will include security features such as robust Q&A, and an audit trail of users’ activities. It should be compatible with a wide range of devices and operating systems, including iOS and Android.